【VINA TAKEUCHI】Experienced HR – Admin Officer cum Accountant

Workplace: Ground Floor, ANNA Building, Quang Trung Software City, Tan Chanh Hiep Ward, District 12, Ho Chi Minh City, Vietnam

Application deadline: 28.02.2025

Reason for Recruitment: To enhance the capabilities of the Administrative - HR - Accounting department, aiming for business expansion in the Vietnamese market.

Job Description

1. Accounting:

   • Manage accounting books: Track and record the company’s financial transactions

   • Prepare financial reports: Prepare and submit periodic financial reports (monthly, quarterly, annually)

   • Manage receipts and expenditures: Monitor and check receipts and expenditures to ensure reasonableness, validity, and accuracy

   • Manage invoices and documents: Check and store accounting invoices and documents

   • Check and reconcile debts: Track and reconcile receivables and payables

   • Support auditing: Assist in internal and external audits as needed

   • Communicate with the accounting firm: Coordinate with the accounting management company to carry out tasks as required

   • Advise the General Director on accounting, tax-related issues, etc.

2. Administrative - HR:

   • Manage personnel records: Store and update employee records, labor contracts, termination contracts, forms

   • Recruitment and training: Organize recruitment seminars at universities; participate in job fairs; post job advertisements; carry out the recruitment process, organize interviews, onboarding, and training of new employees; train on corporate culture and integrity awareness

   • Attendance and payroll: Manage attendance, calculate salaries, bonuses, and employee benefits; report and manage overtime working hour; schedule holidays during the year

   • Social, health, unemployment, and voluntary insurance procedures: Report employee increases and decreases

   • Manage stationery, equipment, and medical supplies: Order, control, and distribute stationery, equipment, create employee cards, and name cards

   • Organize internal events: Coordinate to organize internal company events and activities

   • Legal: Create, amend, and update internal documents (labor regulations, rules, policies, etc.)

   • Support business trips: Handle visa applications, book flights, travel insurance, and hotel reservations

   • Support Japanese language classes: Monitor, manage progress, and handle arising issues; support JLPT registration

   • Manage company’s Homepage and Fanpage: Collect information, images, write articles, and post

   • Handle other administrative tasks: Provide documents for internal control; support other administrative tasks as requested by the Board of Directors

Job Requirements

• University degree in Accounting, Finance, Human Resource Management, or related fields

• At least 3 years of experience in Administrative - HR and Accounting positions

• Japanese proficiency of N3 or higher

• Good English communication skills

• Proficiency in accounting and office software (Excel, Word, PowerPoint)

• Good communication and time management skills

• Ability to work independently and in teams

• Organizational, job management, and problem-solving skills

• Persistent, eager to learn, meticulous, careful, honest; sharp, decisive, responsible; analytical thinking

• Attitude: Flexible, open to change, responsible, progressive, transparent, able to handle high work pressure

• Preferably with experience working in construction companies (contract drafting, construction law, customer interaction, etc.)

Benefits

• Work Environment: Friendly, with many opportunities for promotion and career development

• Salary/Bonus: Annual salary increase, biannual bonuses; profit-sharing bonus based on Takeuchi Group's business performance

• Allowances: Travel allowance, housing allowance, business trip allowance, training allowance, qualification allowance, home mortgage interest allowance, etc.

• Welfare: Participation in compulsory social insurance, health insurance, unemployment insurance, periodic health check-ups, company trip, long service awards, wedding gifts, childbirth gifts, sickness visits, massage therapy session cost supporting (once a month), condolences, disaster relief; participation in accident and health insurance (for employees and their families) after signing an official labor contract; labor union organizes sports activities (football, badminton), gifts, bonuses on holidays, New Year, birthdays

• Days off: Saturdays, Sundays, public holidays

• Working hours: 8:00 AM to 5:00 PM (1-hour lunch break from 12:00 PM to 1:00 PM)

Job Type: Full-time
Salary: Negotiable
Interview Process: 2 main rounds

How to Apply

• Application documents include: CV, scanned transcript, graduation certificate, other certificates (if any), and a photo of the applicant

• Application link: https://forms.gle/WsxX4Zf5KcjDg4Z16