【VINA TAKEUCHI】 EXPERIENCED GENERAL AFFAIRS STAFF

Workplace: Ho Chi Minh City

Application deadline: 17.08.2025

Reason for Recruitment: To expand and strengthen the General Affairs team

Job Description

• Schedule meetings, send notifications via internal systems, and arrange meeting setups
• Manage internal documents, official correspondence, and company records
• Handle mailing and parcel delivery procedures
• Organize, execute, and report on small internal events (e.g., onboarding ceremonies)
• Process requests for budget approvals and company seals
• Coordinate with vendors for technical support (e.g., photocopiers, office facilities)
• Handle procedures related to social insurance, health insurance, and unemployment insurance
• Participate in recruitment activities
• Translate or check translated documents when required
• Input new employee data to support training and personal development tracking
• Support onboarding and training for new employees
• Support administration and management of internal Japanese language classes and JLPT test registrations
• Assist in updating the company website (Home Page)
• Create instruction manuals for assigned tasks and propose improvements to increase efficiency
• Support other administrative and HR-related tasks as assigned by superiors 

Job Requirements

     Mandatory Requirements:

• Japanese proficiency for daily work; holding JLPT N3 or higher certification
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• Able to manage tasks calmly and coordinate smoothly with other departments
• Reliable, disciplined, and polite with strong work ethics
• Possesses a broad perspective, problem-solving skills, and a high sense of responsibility

     Preferred Qualifications:

• At least 1 year of experience in General Affairs in a Japanese company

Benefits

• Working Environment: Friendly, with opportunities for promotion and career development
• Salary and Bonuses: Annual salary review; biannual bonuses; performance bonus based on Takeuchi Group’s business results
• Allowances: Transportation, housing, business trip, training, certificate/license, mortgage loan interest, etc.

• Welfare Regime: Participation in mandatory social, health, and unemployment insurance; periodic health checkups; company trips; seniority bonuses; marriage/birth celebrations; sick/hospital visit support; natural disaster relief; traditional Eastern therapeutic massage once a month; accident & health insurance (for employees and dependents) upon official employment; union-organized sports (football, badminton), gifts and bonuses on holidays and birthdays

• Days Off: Saturdays, Sundays, and public holidays
• Working Hours: 8:00 AM – 5:00 PM (1-hour lunch break from 12:00 PM – 1:00 PM)
• Employment Type: Full-time
• Salary: From VND 12 million/month
• Interview Process: Two main rounds

How to Apply

Required Documents:

• CV, scan of transcript, graduation certificate, other certifications (if any), and applicant photo

Application Link:
👉 https://forms.gle/WsxX4Zf5KcjDg4Z16